Hartland Recreation
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Meetings

What Where Minutes Agendas
1/13/21 Rec Committee Meeting Agenda Virtual No minutes available. No agendas available.
Review of current programs:

After school program
Ugly sweater contest
Snow Sculpture Contest
Snowshoe loan program
Sled give away

Discussion of possible alternative COVID-19 programming 

1/13/21 Rec Committee Meeting Minutes Virtual No minutes available. No agendas available.
Attendance: John Leonard, Jenna Paul, Rendy Strawbridge, Kandy Gray, Kelly Piselli, Chad Irwin

Meeting Information:

Review of current programs:

After school program
Ugly sweater contest
Snow Sculpture Contest
Snowshoe loan program
Sled give away

Discussion of possible alternative COVID-19 programming:
Outdoor ice rinks
Virtual scavenger hunt
Virtual 5K

Winter Resource list:
Hartland Winter Trails
Snowshoe swap 
S6 discount ticket Thursdays
Mt Ascutney free rope tow Fridays


1/18/23 Rec Committee Meeting Rec Center Office No minutes available. No agendas available.
Hartland Rec. Center Committee
Meeting Agenda

January 18, 2023
Wednesday, 6:00pm at Hartland Rec. Center



· Fall program review; Soccer, After school, swimming, Horseback riding, bowling, & V.I.N.S.
· Review of this year’s Halloween event
· Discussion of current Winter programs; Skirunners, basketball, after school & swimming
· Upcoming special Events; Truck Extravaganza & Old Home Day, (July 4th)
· Summer park maintenance projects

1/18/23 Rec Committee Meeting Minutes No minutes available. No agendas available.
Hartland Rec. Center Committee Meeting Minutes
January 18, 2023 Wednesday, 6:00pm at Hartland Rec. Center
  • Fall program review; Soccer, After school, swimming, Horseback riding, bowling, & V.I.N.S: After school: programming continues to be the hot ticket as registration is sometimes filling in less than 48 hours for some of the after school programs.
  • Review of this year’s Halloween event: The event was well attended but lots of people went home early because it was a Monday night. Discussion on whether to move the event to the weekend or keep it on the 31st. Would more people attend if it was a weekend event. Should the jack o lantern contest be virtual rather than bringing your pumpkin to the Rec Center on Halloween night.
  • Discussion of current Winter programs; Skirunners, basketball, after school & swimming: Hartland skirunners is back after 2 years off during the pandemic. 108 of the 245 Hartland Elementary School students are participating this year.
  • Upcoming special Events; Truck Extravaganza & Old Home Day, (July 4th): Discussion of possible new entertainment to add to this year’s July 4th, Old Home Day celebration. Would people stay through the day if there was entertainment in between the parade and the fireworks?

1/23/19 Rec Committee Meeting Minutes Rec Center Office No minutes available. No agendas available.
-Review of first Ho Ho Hartland event. 
Good turn out for the first year. Paired with church cookie walk. Could we get someone to sell trees in front of Damon Hall for next year. Next year's event has been scheduled for 12/7/19

-Winter Scholarship review. 
Revise form to include bold print and color. Push next year's deadline up to 12/1.

-Discussion of bands for this year's Summer Concert Series

-After School Program review. 
Difficulties of staffing. Discussion of if the elementary school would take over the program.

1/6/22 Rec Committee Agenda Virtual No minutes available. No agendas available.
Review of 2021 Fall programs
2022 Winter programs
Discussion of upcoming park projects

1/6/22 Rec Committee Meeting Virtual View No agendas available.
Review of Fall sports and programs:
Soccer, good experience overall. 2 teams that had to quarantine for a week each for Covid reasons. 
Successfully launched horseback riding ar Delaney Stables in Brownsville
We were also able to resume after school swimming at UVAC and bowling at Maple Lanes for the first time in almost two years.

Winter Programs:
Basketball, Delayed start to the season for covid safety. The season will begin with masks for players and coaches with no spectators in the building. 
Skirunners had a successful launch on Wednesday afternoon. Without buses or an early release our lessons are only from 3 to 4pm.

Upcoming projects:
The Rec Center got the ok to move forward on refurbishing the existing walking path around Foster Meadows as well as resurfacing the North Hartland tennis court and adding a fence extension above the tennis backboard at the Rec Center.

1/8/20 Rec Committee Meeting Rec Center Office No minutes available. No agendas available.
Hartland Rec. Center Committee
Meeting Agenda
 
January 8, 2020
Wednesday, 5:30pm at Hartland Rec. Center
 
 
 
  • Review of Fall programs
  • Discussion of Winter Programs
  • Upcoming special Events
  • Replacement of older playground equipment at Foster Meadows

1/8/20 Rec Committee Meeting Minutes No minutes available. No agendas available.
Discussion of Fall Programs:
Soccer participation numbers are up!
Solid turn out for Pumpkins in the park considering the weather

Winter Programs preview:
Up to 112 skirunners participants!
As usual, more basketball players than we can get on the court

Band suggestions for this summer's concert series

Possible new participants for this year's Truck extravaganza on May 16th

2020 Old Home Day discussion Virtual No minutes available. No agendas available.
2020 Old Home Day discussion
May 17, 2020

Discussion on whether it will be safe to host this year's 4th of July celebration.
- Can the parade be sectioned off to encourage social distancing?
- Would this be asking too much of OHD volunteers?

The Parade and Fireworks are the two main events of Old Home Day and the decision for each event will be made sepeately.
-The Hartland Rec Committee recommended to the Select Board that this year's OHD parade be cancelled due to the COVID-19 pandemic. 

2022 Old Home Day Meeting Agenda Rec Center Office and Virtual No minutes available. No agendas available.
2022 Old Home Day Meeting Agenda
Wednesday, May 4th, 5:30pm

Parade: Stating time & theme
Vendors: Set vendor fees & find more food vendors!
AM parking lot volunteer group needed
Volunteers and staffing for parade & games
Entertainment Schedule
Dumpster and portapotties

2022 Old Home Day Meeting Minutes Rec Center Office and Virtual No minutes available. No agendas available.
2022 Old Home Day Meeting Minutes
May 4th, 5:30pm

Attendance: John Leonard, Kelly Piselli, Kandy Gray, Rendy Strawbridge, Sarah Bruce, Jan Hughes and Stacey Bradley 

Parade discussion: This year's parade will start at 10am like the previous few years in an attempt to stay out of the mid day sun. The theme will simply be red, white and blue/patriotic with one prize for the best float.

Entertainment: Tractor Pulls will start at 8am. Daniel Jolley the pirate will participate in the parade and mingle with the crowd afterwards. The Hartland community band will play after the parade, followed by the Gerry Grimo Band. A portable mini golf course will be free to the public after the parade as well. The Moonlighters Big Band will then play at 7pm before the fireworks.

Vendors: This year's vendor fees will be $45 for non profit agencies and $75 for commercial vendors. All commercial vendors from last year will be back for this year's event and hopefully a couple more. All food vendors sold out of food last year.

4/13/21 Rec Committee Meeting Agenda Virtual No minutes available. No agendas available.
4/13/21 Rec Committee Meeting Agenda

Pickle ball discussion
spring sports
summer progams
4th of July

4/6/22 Rec Committee Meeting Agenda Rec Center Office and Virtual No minutes available. No agendas available.
After School Discussion
Part time staff wages
Spring Sports
Truck Extravaganza
C.B.H.M. 
4th of July
Summer Programs

4/6/22 Rec Committee Meeting Minutes Rec Center Office and Virtual No minutes available. No agendas available.
Hartland Rec Committee Minutes
April 6, 2022
Wednesday 5:30pm
 
Attendance: John Leonard, Jenna Wheeler, Kelly Piselli, Chris Scelza, Chad Tribeau & Kandy Gray
 
 
  • Discussion of the After School program staffing shortage. The Rec Center has been looking for part staff for the after school program for almost a month as 3 employees are leaving for new full jobs. Two candidates were interviewed, but did not commit to the job or fill out the paperwork. This would leave the after school program with only one counselor per day. The program usually staffs 3 to 4 counselors per day depending on the number of participants. 
  • The Recreation committee decided that the last day of the after school program for this school year would be April 8th. The Recreation Department will attempt to re-open the program for the 22-23 school year. The following statement was sent out to the public:  The Recreation Committee met last night to discuss the current staffing issue for the after school program. We have seen seven after-school employees come and go this school year. As many of you know, Cassandra, Summer and Brandon have recently accepted new full time positions with other employers and will all depart at the end of vacation week. These are great opportunities for each of them and we extend our sincerest well wishes to them all.  We have been actively searching for replacements since early February. In previous years we were able to fill these positions via word of mouth within weeks as local high school students and even teachers welcomed the part-time work and closeness to home. One of the largest challenges with finding after-school staff this year is the 2:15 dismissal. This conflicts with the teachers' and average high school student availability time of 3:00-3:15, based on their dismissal and travel times.  It is after much deliberation and heavy heartedness that we have come to the conclusion that due to lack of staff, we are unable to commit to the availability of an afterschool program after April vacation. Our last day of the 2021-2022 school year for the after school program will be Friday, April 8th.  We will continue our search and hope to offer the program again next fall. In the meantime, we will still be offering April Adventures next week and our other programs moving forward.Please accept our apologies for the inconvenience as we know this will be difficult for many of you.  
  • Discussion of part time staff wages. Many summer programs are currently still looking for counselors and many organizations are raising their starting wages. The recreation Committee put together the following recommendation:
  • The Hartland Rec Committee has reviewed the staffing situation for the remainder of the 2022 after school program, the summer 2022 program, and the 2022-2023 after school program.>> As we are sure you are aware, the situation is not great. We've had several people leave their positions for more senior positions elsewhere within the Upper Valley in recreation, or for higher pay in positions outside of recreation.>> It is our understanding that without an immediate hire of two after school staff by the end of April vacation (therefore, starting the week of 4/18), the Hartland after school rec program will need to shut down until staffing can be met. This will be a significant burden on families with children already enrolled in the program, in addition to those returning to the workforce and in need of after school care.>> Our recommendation for the remainder of the 2022 school year, for the after school program, would be to approve a pay rate of up to $17.50/hr to experienced candidates, and allow for up to $16.00/hr for entry-level candidates. The reasoning behind this is that several local employers, most notably some large-chain retailers and restaurants, are offering wages competitive to this. To avoid shutting down mid-schoolyear, this seems like a reasonable approach. This would apply to new-hires specifically, but we may want to consider something similar for those currently employed to avoid further departures from the program staff.>> For the summer 2022 program, our recommendation is to approve pay up to $17.00/hr to experienced candidates, and allow for up to $15.50/hr for entry-level candidates. This follows the similar trend mentioned above, but allows for slightly lower wages with a less desperate situation than not canceling the remainder of the school year. However, if higher wages continue to attract our target audience of high school and early year college students, this may need to be adjusted accordingly.>> We discussed a possible option for summer staff to be contracted instead of employed, since the benefits (primarily health and dental) would be covered by most parents' plans for high school and college students. Some local non-profits have gone this route as noted in the news recently, which is how this came up in our discussions. However, there are drawbacks to this with regards to the level of specific direction and tasks that can be provided to an independent contractor per IRS regulations, and may not be suitable for a summer counselor position. We defer to you and the town Finance Department to weigh in on this matter.>> We also discussed some alternatives with regards to raising prices for summer programs for those families who have not yet registered, but this did not feel like an equitable nor reasonable situation for only some families to bear the burden of. We did want to note the discussion for your awareness, however.>> One of the largest challenges with the after school program is the 2:15 dismissal of students from the school itself. This conflicts with the teachers' general contracted end time of 3:00, in addition to the average high school student availability time of 3:15, based on their dismissal and travel times. Finding alternative arrangements for a later transfer time would not solve the after school problem, but it would help with opening up options for staffing among Hartland teachers and local high school students. Restated, it would be crucial to address if we could only find staffing from high school students or otherwise from 3:15 onward.>> Given the urgency of the approaching deadline, we have decided to communicate the situation with parents of children enrolled in a rec program tomorrow afternoon (Thursday, April 7th) to provide enough advance notice should the program need to shut down. Two weeks is barely enough time for families to make alternative plans, and we agreed that should be the priority.>> Therefore, we request a swift response by you and those you need to confer with for us to provide a follow-up email with details for our approach moving forward, or ideally, to include this in our email to parents tomorrow afternoon.>> Respectfully,>> The Hartland Recreation Committee
  • Meeting adjourned @7pm

8/19/21 Rec Committee Meeting Agenda Foster Meadow Gazebo No minutes available. No agendas available.
4th of July review
Review of Summer programs
Anticipated fall programs
Planning for Halloween
COVID guidelines for the upcoming school year

8/19/21 Rec Committee Meeting minutes Virtual (Originally scheduled to be in the gazebo) No minutes available. No agendas available.
4th of July review:
Great turn out. All food vendors sold out. Overall the community response was positive. 
Review of Summer programs:
Wildcat summer camp went well. We were able to re-launch the adventure series with smaller numbers. Summer Concert Series faced challenges with rain, but ended up having a great turn out even on make up days.
Anticipated fall programs:
After School program at the Rec Center, Soccer, Bowling, and Riding lessons at Delaney stables. Hoping to re-launch swim lessons at the Aquatic Center.
Planning for Halloween:
To early to tell what guidance will be in place. Hoping to host the event in person and provide wagon rides and a DJ. Possibility of a candy chute from the front steps. 
COVID guidelines for the upcoming school year:
Masks will be required for staff and kids inside the building.

8/26/20 Rec Committee Meeting Agenda Virtual No minutes available. No agendas available.
Review of Summer Programs: Wildcat Camp, Ray Sapp Basketball Camp, 4th of July Photo Contest & Back to School Swap

Discussion of Fall sports and COVID-19 guidelines
After School Program preview
Alternative plans for Halloween
Pickle Ball?

8/26/20 Rec Committee Meeting Minutes Virtual No minutes available. No agendas available.
Review of Summer Programs: Wildcat Camp, Ray Sapp Basketball Camp, 4th of July Photo Contest & Back to School Swap

Discussion of Fall sports and COVID-19 guidelines:
Masks required for all players and coaches, health screenings at check in

After School Program preview

Alternative plans for Halloween:
Move pumpkin Hay Bales to in front of the Rec Center
Virtual costume and jack o lantern contest on Facebook

Pickle Ball discussion:
If the Rec Center was to add pickle ball lines to the existing court at the Rec Center, the committee thought the best option would be to add one court going the same direction as the tennis court using the tennis net

8/28/19 meeting agenda No minutes available. No agendas available.
Hartland Rec. Center Committee
Meeting Agenda
 
August 28, 2019
Wednesday, 5:30pm at Hartland Rec. Center
 
 
 
  • Old Home Day review
  • Review of summer programs
  • Fall programs and Halloween
  • Buildings and grounds improvements
 

9/21/22 Rec Committee Meeting Agenda Rec Center Office No minutes available. No agendas available.
9/21/22 Rec Committee Meeting Agenda

Review of Summer programs and events: Summer camp, adventure series, sports camps, concert series and 4th of July

Fall programs update: After school, soccer, swimming, VINS and horseback riding

Winter Activities discussion: reallocating CBHM scholarship funds now that the school is covering the cost of lift and lesson for all participants

Halloween discussion!

9/21/22 Rec Committee Meeting Minutes Rec Center No minutes available. No agendas available.
9/21/22 Rec Committee Meeting minutes

Review of Summer programs and events: Summer camp, adventure series, sports camps, concert series and 4th of July. The portable mni golf is already booked for next year!

Fall programs update: The After school program is back! We currently have a part time staff of six counselors and are able to provide swimming at the Aquatic Center, an educational program at VINS and horseback riding at Delaney Stables

Winter Activities discussion: The program is back for the first time since COVID. Participants will be able to choose from off site activities of skiing, bowling or swimming, in addition to enrichment activities hosted at the school.  The committee approved reallocating CBHM scholarship funds now that the school is covering the cost of lift and lesson for all participants

Halloween discussion: The Rec Center will host an in person event for the first time since 2019. The new children's librarian will host arts and crafts and the 7th grade class will provide hot food. Everyone will be invited to bring their jack o lantern and come for prizes for the best costumes and pumpkins.  

Rec Committee Meeting Rec Center Office No minutes available. No agendas available.
Review of Ho Ho Hartland event
Winter Scholarship Policy
Picking out bands for the Summer Concert Series
Future of the After School Program

Rec Committee minutes 4/26/18 No minutes available. No agendas available.
Hartland Rec Committee Minutes
 
 April 26, 2018
Thursday, 6pm at Hartland Rec. Center
 
Attendance: John Leonard, Joe Olmstead, Brett Simmons, Kelly Piselli, Rendy Strawbridge, &Todd Gray
 
 


  • Discussion of reversing the entrance and exit of the Rec Center parking lot. The Hartland planning commission will be mapping out a new possible parking arrangement.
  • Hartland Rec Center Building Assessment discussion. All of the Hartland town buildings received a professional assessment this fall. The Rec Committee felt the maintenance priority list on the building assessment was well thought out and that the site work including drainage should be the first issue addressed.
  • Discussion of Spring programs and events. Baseball and softball numbers have continued to decline not just in Hartland, but all over the upper valley. What sports or activities could be offered in the Spring? Expand on Challenger Soccer Program, ultimate frisbee or combining teams with other towns.
  • Brief discussion of Old Home Day. New possible vendors if some of the usual vendors are not able to attend this year’s event.
  • Meeting adjourned @7pm